Set Up Ledger Codes
Click Codes, then click Chart of Accounts.
Select Ledger Codes.
Click the plus icon to add a new ledger code.
Enter the required information:
Ledger Code: Enter a unique ledger code.
Description: Enter a clear description for the ledger code.
Fund Code: Select a fund from the drop-down list. If funds are not used, the system fund is selected by default.
Report Code: Select a predefined report code from the drop-down list for standard reporting.
Ledger Type: Select a predefined ledger type from the drop-down list (see the Ledger Type Reference below).
VAT Code: Select the default VAT code for this ledger code, if required.
Bank Account: Tick this if the ledger code is a bank account.
Click Save to create the ledger code, or Save and add another to create additional ledger codes.
📌 Note: Only one active bank account ledger code is allowed.
Ledger Type Reference
Use this table to identify the correct ledger type and whether it appears on the Balance Sheet (BS) or Income & Expenditure (IE):
Ledger Type | Description | BS/IE |
FXA | Fixed Asset | BS |
AST | Asset/Stock | BS |
BKC | Bank Control | BS |
CRC | Creditor Control | BS |
CAP | Capital | IE |
DRC | Debtor Control | BS |
SYE | Salary Expenditure | IE |
EXP | Expenditure | IE |
INC | Income | IE |
LTL | Long Term Liability | BS |
LIA | Liability | BS |
PCH | Petty Cash | BS |
PYC | Payroll Control | BS |
RET | Retained Earnings | BS |
VAT | VAT Control | BS |
BDT | Bad Debt | IE |
DRI | Inter-Company Asset | BS |
CRI | Inter-Company Liability | BS |
IXA | Intangible Asset | BS |
PLI | Pension Liability | BS |
📌 Note: The DRI (Inter-Company Asset) and CRI (Inter-Company Liability) ledger types are used for central inter-company functionality.
Set Up Cost Centres
Click Codes, then click Chart of Accounts.
Select Cost Centres.
Click the plus icon to add a new cost centre.
Enter the required information:
Cost Centre: Enter the cost centre code.
Description: Enter the budget description for this cost centre.
Cost Centre Group: Select a cost centre group from the drop-down list to structure budget reports in your chosen format.
Budget Holder: Select the budget holder. This assigns them as the budget owner for the cost centre.
Click Save to create the cost centre, or Save and add another to create additional cost centres.